In-person board meetings provide more opportunities for natural conversations and non-verbal cues which aren’t able to be replicated in a virtual environment. However, with a bit of planning and effort, nonprofits can dataroom software ensure the effectiveness of their meetings when they switch to an online format.
Virtual board meetings can be as productive as meetings in person by adopting best practices. To ensure that your meetings are engaging and productive be sure to consider the following guidelines:
Comprehensive Preparation
Virtual meetings require more comprehensive preparation than meetings in person. A detailed agenda, including clearly defined discussion topics and time limits for each topic should be made available prior to the meeting so directors are able to research any information they need and prepare questions or suggestions prior to when the meeting begins.
Meet materials for the meeting early
It’s easy to lose focus in a virtual meeting if you’re able check your the internet or social media. Send out all meeting materials, documents, and information at least a week before the meeting. This will to ensure that participants don’t waste valuable meeting time and allow them to participate in discussions and participate in the decision-making process.
Utilize a virtual board management software platform such as OnBoard to provide your board members access to all the needed materials and resources prior to the meeting. You will be able to avoid the distractions that come with technical issues and connectivity issues that can delay meetings or even stop. To avoid problems like these make sure you ask your board management software provider to test all the equipment and connections for each participant prior to the meeting.
